Awards Manager - Partnership Management at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.

We are recruiting to fill the position below:

Job Title: Awards Manager - Partnership Management
Job ref.: 190001S5
Location: Abuja
Employee Status: Permanent

Role Purpose

• This role will coordinate implementation of Country Office Partnership framework, work collaboratively with members and other departments of the Country office programme to ensure smooth management of development and humanitarian programme awards, sub awards and contracts. The person will manage a small team responsible for a discreet portfolio of awards. The position will be also responsible for capacity building of staff and improving internal ways of working.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role:

• Reports to: Director of Award Management
• Staff reporting to this post:
  • Direct: Awards Management Officer
  • Indirect: Awards Management Coordinators

Key Areas Of Accountability
Developing self and others; Working effectively with others:

• Support the Award Management Director to support the development and performance of the Award Management team
• Support the delivery of capacity building both within the AM team and across the Country Office
• Carry out orientations and staff trainings for award management procedures, donor requirements etc… for Save the Children staff and partner organisations.
• Build relationships across the Country Office, the Region and the Centre and escalate issues as required

Communicating with impact, negotiation and coordination:

• Provide coordination support to proposal development and review processes, ensuring all staff inputs happen in timely and effective manner. Also provide advice on donor compliance requirements to ensure high quality proposals.
• Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records.
• Maintain effective communications with Save the Children members regarding donor related issues
• Lead Award Kick off meetings to ensure that all award information is shared effectively with relevant staff, including field offices and partners
• Lead Close out process and work with members to ensure awards are closed out on time
• Coordinate with auditors as necessary

Compliance (systems, processes, donor):

• Clear understanding of SCI processes and key donor requirements, and support teams across CO to ensure all opportunities, proposals, contracts and amendments follow SCI processes
• Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle.
• Ensure potential issues and amendment requests are flagged promptly to the Head/Director of Awards, then to donors via the relevant member. Prepare donor waiver/derogation requests.
• Ensure all AMS records are an accurate reflection of current award status at all times, and have all required documentation attached.
• Ensure all partners and sub-award agreements undergo legal vetting, are input into and approved through AMS, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (this may include capacity building)

Monitoring and Analysis:

• Co-ordinate the development of fully costed budgets for award proposals
• Co-ordinate with respective budget holders (PM/AM) in order to ensure budgets are correctly allocated and aligned.
• Ability to analyse financial issues i.e. variances and resolve by collaborating with other teams
• Strong financial skills including budget development, and monitoring of spend across award portfolio

Award Management Leadersh