Finance and Administration Assistant_Heartland Alliance International (HAI)

3 Locations Akwa Ibom/Cross River & Lagos

Essential Duties and Responsibilities

• Assist the Accounts Advisor with handling the day-to-day Finance and administration related issues in the field office
• Review of documentations, raising vouchers and cheques upon approvals
• Ensures that all financial transactions are properly documented
• Responsible for implementing administrative processes in the field offices in line with organizational requirement
• Keep proper office records/filings as appropriate
• Record minutes of staff meetings and circulates same among the staff in the field office
• Assist with ensuring that personnel files in the field office are up to date with relevant documents.
• Assist in organizing and coordinating meetings, workshops and training's, both on-site and off-site: making travel and hotel arrangements for staff and consultants, identifying and booking venues
• Assist in generating activity budgets and maintaining office cash float.
• Review staff travels and project activities advances retirements
• Assist in the preparation of the Monthly Financial report
• Any other duty as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• A degree or equivalent qualification in accounting or relevant field
• 2 years relevant experience in a similar role preferably in an International NGO setting
• Excellent interpersonal and communication skills
• Ability to work with minimal supervision
• Fluency in oral and written English and should have a good knowledge of the use of QuickBooks
• Fluency in speaking, reading and writing English
• Strong attention to detail
• Strong organizational and prioritization skills

Other Competencies:

• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively;
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Do not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits

Language Skills:

• Excellent oral and written English communication skills
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
• Other software routinely used by Heartland Alliance

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