Office Assistant_Heartland Alliance International (HAI)

3 Locations Akwa Ibom/Cross River & Lagos

Essential Duties and Responsibilities

• Keep the main offices and any adjoining building clean at all times.
• Sweep and mope the floors, clean walls and windows to ensure cleanliness in the office before the resumption time.
• Ensure trash bins are emptied at least three times a daily.
• Make simple security measures such as locking doors and closing windows
• Continuous Monitoring of the cleanliness of facilities and equipment
• Inform your supervisor for the need of extensive repairs in the office.
• Clean and disinfects restrooms
• Wipe all appliances and furniture to remove dust
• Create a pleasant working environment for staff
• Assist in making photocopies, spiral binding and filing of non-confidential documents when required.
• Ensure confidentiality of all Heartland Alliance documents as prescribed by Heartland Alliance Nigeria.
• Perform any other task assigned

Education and/or Experience:

• WAEC Certificate holder, OND or Degree in a relevant field
• Smart and effective
• Effective communication skills
• Problem solving skills.

Other Competencies:

• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively;
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Do not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits

Language Skills:

• Excellent oral and written English communication skills
• Knowledge of Local Language preferred.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer,
• Other software routinely used by Heartland Alliance

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